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SPARK
Accountability System
Symbology Enterprises, Inc is pleased to introduce our latest public service software package, SPARKS™. Designed using the input of Emergency Management Supervisors from across the state, SPARKS™ Simplifies the tracking of personnel activities.
SEI will create a solution utilizing inexpensive portable bar code scanners, a software product and ID cards to automate this operation. The system will eliminate all data entry and will not rely on volunteers signing a sheet of paper.
Firemen
Response Tracking System
Overview
Many Fire
departments and EMT departments consist of and are operated by
volunteers. In
the vast majority of cases there is a full time employee of
the municipality that manages the volunteers and their stipend
fund. In
departments with a mix of volunteer and full time employees
the full time supervisors are responsible for logging the
volunteers into and out of incidents. In
the full time volunteer departments the stipend fund is ran on
an honor system.
Currently
the tracking of volunteers and the number of incidents that
they respond to is handled manually. The volunteer or a supervisor creates an incident report that
the volunteer signs. A
full time employee of the municipality is then in charge of
entering all the incidents and names into some form of spread
sheet. This
manual effort is redundant, prone to error and of course takes
many hours per month to accomplish.
SEI will
create a solution utilizing inexpensive portable bar code
scanners, a software product and ID cards to automate this
operation. The
system will eliminate all data entry and will not rely on
volunteers signing a sheet of paper.
Objective
Provide
software and hardware which will allow the supervisors to log
fireman and EMT responses to emergency and non-emergency
calls. An
emergency call would, of course be an incident like a fire or
auto accident. A non-emergency call could be firehouse cleanup, training, parade
or any number of other activities.
Each
incident would be identified by Incident number (auto
generate) address, zone location, time out, time in, date,
code, Building, Owner, fire companies responding and
supervisors on site. There
should also be a free form accident report area and a
“fireman injured” button which can be selected if there
are injuries associated with the call.
At any
time, a supervisor should be able to run any one of several
reports for an employee, incident, date or range of dates,
type of incident (Code), location or any other of the primary
fields.
Codes
should be user defined with a three or 4 character
abbreviation, a full description and also linked to a Code
type. Code might
be fire, traffic accident, fire drill, parade.
Code type similarly would be a user defined three or 4
character abbreviation, full description.
Code type might be mandatory emergency, optional
emergency, non-emergency, training, certification, clean up.
Firemen
would be coded as users, supervisors or Admin. A fireman could
be coded all of the above for reporting and operational
purposes. A
fireman would have an employee number, Name, station
assignment and perhaps some other personal data.
Locations
and Zones. Locations
can be associated with a zone. A zone would be user defined
3 or 4 character abbreviation along with a full
description. A
zone would be a geographic area.
Operation
Supervisors
would be able to log firemen by scanning their ID badge using
a data collector. This
could be accomplished at the incident or following the
incident at the station.
Alternately, the firemen could scan their badge at a PC
which is running FRTS. If using a data collector, upon return to the station, the
supervisor would start FRTS, log on, and create an incident by
entering the time, date location, incident category and other
pertinent data. Once
this information is entered and saved, it should be permanent
and only modifiable by an administrator level.
Once the
incident has been opened, the supervisor would place the data
collector in the upload cradle, connected directly to the PC
and upload the data into the FRTS application.
Once uploaded, the data would be editable by the
supervisor. The
data uploaded from the data collector would consist of a
series of records with the volunteer’s number along with a
time/date stamp registering the time the volunteer was
scanned.
If there
are duplicates, they would be noted in the upload data and the
supervisor would be able to delete the erroneous record.
Reports
Incident
detail: For a
date, date range, or incident number, Date, Location, Time
Out, Time Returned, Code Number, Building, Cause of Fire, Owner, Firemen reporting, and number
of firemen reporting Accident report, supervisors in
attendance. Subtotal
by Code, Subtotal by Code Type, Total for date range.
For a multi-location system, the reports could be
subdivided by station.
Employee
detail:
For a date
range
Date, Incident
number, Code, Time logged, Subtotal by Code, Subtotal by Code
Type, Total for date range.
General
Multi-location
Operation: Each
location should function as a stand alone system.
Initial setup would be accomplished at headquarters
where all the fields and set up are configured.
Once the basic set up is done, the operator should be
able to export a default set up file which can be imported
into subsequent installations.
This would consist of information like codes, zones,
and code types.
Synchronization
and upload of data: Each
location in a multi-location system should be able to generate
an export file with all the detail for a date range.
This should be of a format which can either copied
across a network or emailed to the central system.
The central system would be able to import this file
and update the central records.
Password
Access:
User
– Only able to view personal records
Supervisor
– Able to set up new incident and run reports.
Not able to modify saved data.
Supervisor
Admin – Able to modify saved data
Admin
– Access to all function
Database:
MSDE
(NOT ACCESS)
Interface:
Visual Basic (NOT
ACCESS)
Install:
Must be a single CD
which is self installing.
The CD would automatically configure to accept data
from whatever data collector or scanner is selected during the
setup. Online and
electronic manual included in CD.
Getting started guide.
Default database which includes standardized codes,
code types. During
install, the user would be prompted for the name and location
of the department.
For
further information about SPARKS™,
please contact:
Sales:
Symbology
Enterprises, Inc
185H
Industrial Parkway
Somerville,
NJ 08876
908-725-1699
Telephone
www.policescheduling.com
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